http://www.boardgreenroom.com/
The pandemic has made it harder than ever for nonprofits to run and build community support. Many are relying on board meetings via remote to make important decisions and ensure their continued existence. However it isn’t easy to conduct an effective remote board meeting without the physical presence of all members.
A clear, specific agenda will help keep your remote board meeting focused and on topic. Include your board members in the process of setting the agenda. This will help you determine what topics should be covered. Then, distribute the agenda as far ahead of time as you can to all attendees so that they can plan. This will help ensure they have a full understanding of what’s scheduled to be discussed and can add any points to the agenda ahead of time. The use of a secure board portal for the distribution of agenda items and other documents will also help to reduce security risks.
Video can increase the participation in remote board meetings, by bringing a crucial face-to-face element to the discussions. Video also lets participants observe the body language of others and note non-verbal signals such as anger, frustration or boredom.
It can be difficult for busy boards to plan meetings in person, particularly when they have multiple personal and professional commitments. Finding the right time that is suitable for everyone is a lot easier with remote board meeting software. Tools like SavvyCal’s meeting polls allow you to suggest multiple times for your meeting and allow everyone to vote on the times that work best for them. This removes the need for re-inforcing emails and saves you time and effort.